Keeping track of project financials, contracts, and resources can be complex and cumbersome— especially if your workflow is spread out across numerous systems. With Sage Intacct Project Costing and Billing, you can manage all your financial data in one place. Start and finish projects on time, stay on top of project costs, and keep projects productive and profitable.
Keep projects on track with automation and insight
Get projects off to a great start
Sage Intacct Project Costing and Billing shows the true costs of past projects, so you can create smarter estimates that protect and improve profit margins. The open API allows integration with operational solutions, so you can see what’s in the pipeline, line up schedules and materials, and turn estimates into projects without manually re-entering information.
Improve project workflows
Keep project on track with proper workflows for tracking time and managing costs while providing your team online access to critical job data. Keep a close watch on actuals against estimates and answer questions about project progress or invoices without wasting time searching for the details.
Automate billing and revenue recognition
Billing automation helps you generate project invoices in the right format, using the right terms and the right amounts. Sage Intacct Project Costing and Billing also keeps revenue recognition separate from billing and automates the calculations and postings based on milestones, schedules, or percentage completion.
Make better decisions with actionable insights
Consult a single source for role-specific reports and dashboards. Easily inform stakeholders about the job status, milestones, and invoice information. With timely access to accurate data, you can share insights on project costs or ways to improve profit margins.
Project-based businesses choose Sage Intacct for:
Automated billing processes
Capture billable and non-billable transactions to minimize revenue leakage and support automated invoicing of time-and-expense or fixed fee billing. Calculate costs using cost codes and automatically route billable time information to approvers. Then easily generate custom or preconfigured invoices that include time, materials, and other company charges to bill based on milestones, scheduled dates, or percentage completion. After the invoice is out the door, you can always access invoice information with a detailed audit trail of any overrides made to billing rates, quantities, and amounts.
Flexible revenue recognition
Improve forecast accuracy by decoupling billing from revenue recognition. Set revenue recognition schedules by project phase using milestones, schedules, percentage completion, and project completion methods. If things don’t go according to plan, you can always pause, resume, modify, or cancel in-progress revenue recognition schedules with complete flexibility and accuracy.
Actionable reports and dashboards
Role-based real-time dashboards and reports deliver fast, visual updates on all aspects of the business with up-to-the-minute financial, managerial, and operational reporting available as soon as time, expenses, and subcontractor/vendor costs are entered. Custom and ad hoc reporting takes your data even further with insights such as operational reports, financial statements, and current backlog details. You can also use historical data to analyze key metrics including past project profitability, job costs, and estimate vs actual data. Then compare this information by project, customer, or other key business drivers.
Integration with external systems
Don’t risk vendor lock-in and settle for an all-in-one suite that may not be the best solution for all areas of your organization. Discover the power of choice in customer relationship management solutions like Salesforce, professional services automation, or field operations tools. Sage Intacct’s open API lets you integrate with a mix of applications used by the industry today and will adapt to the operational solutions of the future.
If you would like more information about Sage Intacct and how this could increase efficiencies within your business, get in touch or why not watch our coffee break demo. Or click here to watch a short demo of the software.
Cloud-based accounting software for cash management and expenses that helps improve visibility across your organisation
The best financial management platform for professional service businesses
In a professional services company, you need cloud-based financial management platform that helps you ensure profitable operations and improve customer satisfaction. Even if it’s IT services, consulting, marketing, advertising, HR services, staffing/recruiting, research, engineering, or other specialised discipline, Sage Intacct has the financial management platform for service businesses that combines operational and financial visibility to bring your small business to new heights.
Sage Intacct is the best professional financial management platform for service businesses, including:
- Digital marketing agencies
- IT services
- Professional employer organisations (PEOs)
Cash management software for improved cash flow
True cash management gives you a complete picture of your cash footprint and working capital. Where is your business’s cash coming from? Where is it going? Sage Intacct cash management software shows a complete picture of your cash position.
Manage bank accounts across all your locations
Sage Intacct cash management software shows you all payments and transactions across all checking and savings accounts and credit cards across locations and entities. You see it all in real-time, so you’re always in control of cash.
Cash management software provides automated bank reconciliations
For easier cash management, import statements from your financial institutions and automatically reconcile your checking, savings, and credit card accounts in just minutes. Spot exceptions, manage bank errors, monitor for fraud, and maintain accurate cash balances.
Expense and time management with efficient expense report software
Sage Intacct makes it painless to manage time and expenses. Your employees can enter time and expense data anytime, anywhere. Managers get instant alerts to review and approve reports. Employees receive prompt reimbursement in the right currency.
Thanks to Sage Intacct, learn how the Center for Community Progress has successfully:
- Gained efficient visibility into project financials
- Scaled processes to avoid added headcount
- Achieved product payback in less than 3 months
Real-time project and employee expense information
With Sage Intacct software, your time and expense accounting data is accessible and accurate. It’s easy to get a quick look at your dashboards to track the progress and profitability of each client and project. Or monitor hours to set and meet goals for billable hours—either for the whole team, or for individual employees.
Learn how account managers at Yesler now have access to current data about account and project profitability, time and expenses, and employee utilization resulting in:
- $10,000 saved per month in misused staff time
- Easily scaled through acquisition and rapid revenue growth
- Gaining real-time visibility into account, project and department profitability
Yesler decided to scale their increasingly complex financial management operations. The firm decided to replace its QuickBooks accounting software with a cloud-based solution. Find out more and read the Yesler – Case Study.
“Sage Intacct was built to easily connect with multiple business systems; something that has proven crucial to Yesler’s ability to scale as we grew from a small company to a mid-sized enterprise with hundreds of employees and tens of millions in revenue.”
Alex Converse, CFO, Yesler, Inc
Sage Intacct offers a cloud based ERP solution that can grow with your business, why not take a break and watch the coffee break demo here.
Scalable, Cloud ERP Software Enables Painless Growth
Yardstick is a fast-growth company that’s become an award-winning powerhouse in the high- stakes licensure, certification, online training, and psychometric space. As Canada’s leader in online testing and training, the business operates multiple entities across North America, and recently acquired a large publishing house. In order to keep pace with the company’s rapid expansion, Yardstick’s finance team recently decided to upgrade from QuickBooks to a multi- entity, multi-currency, cloud-based ERP system.
Is your software holding you back?
Over the ten years it was on QuickBooks, the company’s chart of accounts had become complex and its finance team had adopted cumbersome workarounds to keep up with the sudden spike in e-commerce volume. For example, they were manually entering daily posts with aggregate funds collected through Yardstick’s custom e-commerce system, which meant that they had no transparency into revenue for specific items or customers.
Results with Sage Intacct:
- Avoided $100,000 in annual headcount costs
- Halved monthly financial close
- Gained visibility for better decision-making
- Software paid for itself in 4 months
Best-in-Class Integration Empowers a Lean Finance Team
After upgrading to Sage Intacct, Yardstick saw immediate improvements across all of its financial processes. By connecting its e-commerce software to Sage Intacct, the team streamlined its revenue-related data entry. Now, important details – including the customer, the amount of tax collected, and the specific revenue amount – are automatically pushed into Sage Intacct each time a sale is made. In addition, Sage Intacct’s pre-built integration with Salesforce
gives Yardstick sales reps direct visibility into which customer invoices are open, minimising the amount of time the finance team spends chasing down account receivable information. In addition, Sage Intacct flawlessly handles Yardstick’s Canadian VAT tax, including proper treatment of reimbursements.
“With Sage Intacct, our financial close was cut in half, and that extra time is huge for us because we’re a small team. We’re saving five days of work for four people, which gives us back 20 days of work each month that we can put into more strategic activities.”
Salma Kaida, Accounting Manager, Yardstick
Granular Financial Transparency Ensures Better-Informed Decisions
The software also provides powerful reporting capabilities that allow Yardstick to track operational and financial metrics by key business drivers. Using Sage Intacct Dimensions, users can tag individual transactions with specific customers, projects, lines of business, departments, employees, or locations, and then filter, group, and organise financial data accordingly.
Read more from the Yardstick case study here.
You can also watch the video from ResiCap on why they upgraded from QuickBooks to Sage Intacct here